Event food safety for trade shows and exhibitions
Running a show, an event or a venue? When hundreds of exhibitors and caterers serve food in one place, one unsafe stand can make your visitors ill and put your event in the news. We help you keep people safe and protect your reputation.
Exhibiting at a show we support? Exhibitor sign-in to send your documents, or email exhibitor support at [email protected].
Working at UK shows and events since 2007
A team of 20+ qualified food safety advisers
Food safety problems found before your show opens
Clear advice, with every decision left to you
Shows and venues you'll know us from
Safer food at your show and in your venue
Food is one of the biggest risks at any show or event. Exhibitors and caterers prepare and hand out food from temporary stands, often without a full kitchen, and every dish and sample has allergens to get right. We help you manage that risk, so your visitors stay safe and your event keeps its good name.
Event safety
Fewer food problems reaching your visitors, and a clear record of the food safety steps taken at your show. We check your exhibitors before the show opens and advise them on site.
Event safety services
Venue safety
Know which food outlets in your venue could cost you a poor hygiene rating or a complaint, and what to fix first. You get a written report for each one.
Venue outlet audits
Online training
Get you and your staff certified online in Level 2 or Level 3 Food Hygiene and Safety, with a certificate accepted by local authorities as soon as you pass.
Online food hygiene coursesBefore, during and after the show
One simple process for every food exhibitor, so problems are found early and you have a record of every stand from the first form to the final report.
Before the show
Your exhibitors upload their food safety documents online: product lists, allergen information, a food safety plan and hygiene certificates. We review them and follow up anything missing for you.
Build-up and open days
Our advisers visit your food stands as they set up and while the show is open. They check hand washing, temperatures, allergen information and sampling, and give advice on the spot.
After the show
You get a report covering every stand we checked, what we found, what was put right and what we recommend for next year.
Know which stands are ready before the doors open
Most food problems at a show start with an exhibitor who is not ready, such as a stand with no food safety plan or no allergen information. Finding that out weeks ahead gives you time to act, instead of on opening morning with visitors arriving. Your exhibitors send their documents online and we chase anything missing, so you can see who is ready at a glance.
- Fewer surprises on opening morning
- Every stand record to hand on the day
- A history of each exhibitor for next year
Food hygiene courses your staff can take online
Get your staff trained and certified before the next shift or show, without losing them for a day. A certificate the moment they pass, with bulk prices for teams.
For anyone who handles food
Level 2 Food Hygiene & Safety for Catering Online Course
- About 3 hours of short video lessons
- Online assessment, unlimited retakes
- Certificate the moment you pass
From
For supervisors and managers
Level 3 Food Hygiene & Safety for Catering Online Course
- About 6 to 7 hours of video lessons
- Covers HACCP and supervising staff
- Certificate the moment you pass
From
- Endorsed by the Institute of Hospitality
- Matches the CIEH and RSPH syllabus
- Designed and delivered by a Chartered Environmental Health Officer
- Reviewed by Environmental Health Officers
- Accepted by local authorities
- Online assessment with an 80% pass mark and unlimited retakes
Exhibiting with food? Free guides for your stand
Open your stand on time and pass the checks first time. Practical guides for serving or sampling food, each with a printable PDF for your team.
Guide and PDF
Food safety plan (HACCP) for an exhibition stand
How to write a short HACCP-based food safety plan that covers what you will actually do on your stand.
Read the guide
Guide and PDF
The AEV eGuide explained for food exhibitors
What the AEV eGuide catering section asks of you if you serve or sample food on your stand, in plain English.
Read the guide
Guide and PDF
Hand washing and wash hand basins on stands
When a stand needs a hand-wash basin, what a working set-up looks like, and where gel and gloves fit in.
Read the guide
Guide and PDF
Allergen information on your stand
How to give accurate allergen information for every sample, including the 14 allergens, matrices, signs and PPDS labels.
Read the guide
Food thermometers for stands and kitchens
Show in seconds that chilled food is cold and hot food is hot. Probe, infrared and fridge thermometers and calibration, delivered across the UK.
FoodCheck Thermometer & Probe
ThermaLite® Food Probe
Thermapen® ONE Blue – Bluetooth Food Thermometer
What people say about us
We collect reviews on Trustpilot.
Good Serivce. I absolutely loved it.
Marina N.TrustpilotLovely service with lovely people.
Jerry C.TrustpilotFantastic trainer, 100% recommend
I have used Andy and Helena for many years to train the team on Level 2 Food Safety. Helena is a great trainer. She is really engaging and has such a fountain of knowledge and experience to share. I could not recommend them enough!
Emma L.Trustpilot
Questions about your show
Exhibiting and have a question about your documents? Email [email protected]. Organising a show or running a venue? Call our sales team on 020 4572 4502 or email [email protected].
Why does food safety matter so much at a show or event?
Because the risk is high. Hundreds of exhibitors and caterers can be preparing, serving and sampling food in one place, often on temporary stands without a full kitchen. The Food Standards Agency puts foodborne illness in the UK at about 2.4 million cases a year, and up to 2.4 million adults live with a diagnosed food allergy. One incident at your show can mean visitors in hospital, enforcement action, claims and press coverage that follows the show into next year.
Do you approve or reject our exhibitors?
No. Our role is advisory. We check what your exhibitors send, visit their stands and recommend what should happen. You make the decision about any exhibitor.
What kind of events do you work at?
Trade shows and exhibitions are most of our work, and we also work at country shows, festivals, sporting events and other events where food is served or sampled, from a handful of food stands to several hundred.
How far ahead should we get in touch?
Ideally when your exhibitor sales open, so food requirements can go into your exhibitor manual. We can still help closer to the show. Your exhibitors’ documents are usually due about 28 days before the event.
How is it priced?
We send a quote based on the number of food exhibitors at your show, the show days and how much on-site cover you need.
Where do my exhibitors upload their documents?
Online. Each of your exhibitors gets a link to your event, and can also use the Exhibitor sign-in at the top of this site. Their questions about documents go to our exhibitor support team at [email protected].
Planning a show or event?
Keep your visitors safe and protect your event's reputation. Tell us about your event and how many food stands you expect, and we will send you a quote.